Watch the idea
The concept
Think
Plan the next step
Tool
Search, write, call
Check
Did it actually finish?
Human gate
Before it leaves the building
Habits plus files
Prompt 1: meeting notes to actions. Prompt 2: weekly status. Prompt 3: customer draft. Sources live in one folder so paste or RAG stays current. Friday: what failed, what to gate harder, what to keep.
Share or it dies
A genius prompt in one private chat vanishes when that person is on leave. Versioned prompts in a shared drive become the team's taste. Quality compounds only when the asset is owned in common.
Review is how the OS learns
Fifteen minutes on Friday: one failure, one tighter gate, one keeper. Write it down. That ritual beats a new vendor every quarter. You are not installing software. You are installing judgment.
Worked example
A six-person ops pod
They keep three prompts in Notion, a folder of the latest SOPs, and a Friday note. New joiners get the OS on day one. Output quality stops depending on who had the secret ChatGPT tab.
Picture to keep
Prompts · sources · review
- 1Three shared prompts
- 2One source folder
- 3Weekly review